top of page

Managing properties in a different state


Owning properties in different locations or even different states presents its own set of unique challenges. Distances can make routine management tasks like property checks, maintenance, and tenant relations a bit more complex. But with the right strategies and tools, you can effectively manage these properties without feeling stretched too thin.

Here's how:

1. Consider Hiring a Property Management Company: For those with properties in various regions, one of the most efficient solutions can be hiring a property management company. These companies handle day-to-day operations, tenant issues, and maintenance, giving you peace of mind. They have the local knowledge and can respond quickly to emergencies, which is especially beneficial if you're far away.

2. Leverage Technology: Modern technology has simplified property management. Use property management software to collect rent, communicate with tenants, and oversee maintenance requests. Video conferencing tools can help with virtual meetings, and security systems now allow remote monitoring of your property in real-time.

3. Regularly Schedule On-Site Visits: While technology helps, nothing can replace on-the-ground visits. Schedule regular trips to your properties to inspect their conditions, meet with tenants or local teams, and address any issues. Even if it's just a couple of times a year, these visits are crucial to ensuring everything runs smoothly.

4. Foster Good Relationships with Tenants: When you're not present physically, building a strong rapport with your tenants is essential. Keep open lines of communication. Ensure they know how to reach you in case of emergencies and keep them informed about any changes or visits you'll be making.

5. Familiarize Yourself with Local Laws: Every state or municipality may have its own set of regulations regarding rentals, zoning, taxes, and tenant rights. Make sure you're informed about the specific regulations in each area where you own property. This might mean working with local attorneys or other experts.

6. Establish a Reliable Local Network: Develop a list of dependable local contractors, handymen, plumbers, electricians, and other professionals in each location. This network will be invaluable when maintenance issues arise, and you need a quick solution.

7. Centralize Documentation: Maintain a centralized system for all your property-related documents. Cloud storage solutions can be particularly useful, allowing you to access contracts, receipts, tenant communications, and other essential documents from anywhere.

8. Set Clear Expectations: Especially with tenants, clearly outline your expectations regarding rent payments, maintenance, and communication. Given the distance, you'll want to minimize any ambiguities that could lead to issues down the road.

9. Stay Organized: With properties in multiple locations, staying organized becomes even more critical. Use calendars, reminders, and task management tools to keep track of lease renewals, property visits, and other vital dates.

10. Continuously Educate Yourself: The real estate landscape is ever-evolving. Attend webinars, join real estate forums, or participate in courses to stay updated with the latest trends and best practices in property management.

In essence, managing properties across different locations requires a mix of hands-on involvement, local support, and technological tools. While it might seem daunting initially, with a bit of planning and the right strategies, you can ensure your properties remain well-maintained and profitable, regardless of where they are located.

"Unlock full access to this article and more on Yubedo Academy with a FREE account.

bottom of page